Graduating in Italy: how to manage university documents digitally
Imagine being a university student. You’ve finished your exams, you’re exhausted, mentally drained, and you finally start thinking about graduation day.
That’s exactly when the university introduces you to the real final challenge.
Not the thesis. The bureaucracy.
This isn’t an exaggeration. Graduating in Italy often means navigating a maze of administrative steps that can feel more complex than the thesis itself. Forms, signatures, scans, outdated portals, and procedures where even a small mistake can delay everything by months.
This is not an official guide — but it is a very realistic one.
DOCUMENTS REQUIRED FOR THE THESIS
(student-panic version, but all true)
Thesis assignment form
This document officially starts the thesis process. It must include the (often provisional) title and the supervisor’s approval.
In many universities, it has to be uploaded to the online portal and printed and delivered in person to the administration office. Digital and paper, together — just in case.
Graduation application form
The form that says “I made it”.
It must be printed, signed, scanned, uploaded online, and in some cases physically dropped into the university’s mailbox.
For students living away from campus, this often means extra travel or asking friends for help.
Supervisor confirmation
A separate document where the professor confirms they will supervise your thesis.
The real challenge is catching them during the short window when emails are answered, getting the signature, and submitting the form in the required way.
Updated academic record
Downloaded from the student portal, often built many years ago.
If even one credit is missing or misplaced, the whole procedure can be blocked.
Thesis in PDF format
After months fighting with Word and automatic tables of contents, you finally upload the PDF.
Often, no confirmation email arrives. And that’s when the anxiety starts: did it actually go through?
Graduation fee receipt
Payments via MAV, receipts sent by email, sometimes additional copies requested.
A process that doesn’t always communicate smoothly with the rest of the system.
ID document
It sounds simple, but it rarely is.
It must be in color, front and back, signed, in a single PDF file, under a specific size.
If something is wrong, the cycle of emails and phone calls with the administration starts again.
THE HIDDEN COST OF GRADUATION
(that no one talks about)
This complexity isn’t just stressful.
It means lost time, wasted paper, and unnecessary travel, especially for students who don’t live near their university.
At a time when:
many university processes still operate as if fax machines were a reasonable standard.
The result is a system that:
errors that, in practice, can delay graduation.
HOW NOTARIFY CAN HELP SIMPLIFY THE PROCESS
(without changing the rules)
Notarify doesn’t replace university procedures,
but it can make document management clearer and more efficient.
Digital document signing
Documents can be signed online, reducing the need to print, hand-sign, and scan multiple times.
Document certification
With Notarify, documents can be certified with:
This is useful when it’s important to prove when a document was created or shared.
Digital document storage
All files are kept in one organized space, instead of being scattered across emails, desktops, and folders.
Controlled sharing
Documents can be shared with professors or offices while keeping track of actions taken.
Less paper, fewer trips
Reducing printing and physical delivery saves time and supports more sustainable processes.
CONCLUSION
Graduation should mark the end of an academic journey,
not a test of administrative endurance.
Digitalizing and organizing documents better isn’t a luxury —
it’s an increasingly clear necessity.
Tools like Notarify help organize, certify, and protect documents, reducing unnecessary stress and risks during an already demanding moment like graduation.
FINISH YOUR DEGREE THE SMART WAY
Digitalize your document management with Notarify.
👉 Request a free demo —📩 office@notarify.io
Imagine being a university student. You’ve finished your exams, you’re exhausted, mentally drained, and you finally start thinking about graduation day.
That’s exactly when the university introduces you to the real final challenge.
Not the thesis. The bureaucracy.
This isn’t an exaggeration. Graduating in Italy often means navigating a maze of administrative steps that can feel more complex than the thesis itself. Forms, signatures, scans, outdated portals, and procedures where even a small mistake can delay everything by months.
This is not an official guide — but it is a very realistic one.
DOCUMENTS REQUIRED FOR THE THESIS
(student-panic version, but all true)
Thesis assignment form
This document officially starts the thesis process. It must include the (often provisional) title and the supervisor’s approval.
In many universities, it has to be uploaded to the online portal and printed and delivered in person to the administration office. Digital and paper, together — just in case.
Graduation application form
The form that says “I made it”.
It must be printed, signed, scanned, uploaded online, and in some cases physically dropped into the university’s mailbox.
For students living away from campus, this often means extra travel or asking friends for help.
Supervisor confirmation
A separate document where the professor confirms they will supervise your thesis.
The real challenge is catching them during the short window when emails are answered, getting the signature, and submitting the form in the required way.
Updated academic record
Downloaded from the student portal, often built many years ago.
If even one credit is missing or misplaced, the whole procedure can be blocked.
Thesis in PDF format
After months fighting with Word and automatic tables of contents, you finally upload the PDF.
Often, no confirmation email arrives. And that’s when the anxiety starts: did it actually go through?
Graduation fee receipt
Payments via MAV, receipts sent by email, sometimes additional copies requested.
A process that doesn’t always communicate smoothly with the rest of the system.
ID document
It sounds simple, but it rarely is.
It must be in color, front and back, signed, in a single PDF file, under a specific size.
If something is wrong, the cycle of emails and phone calls with the administration starts again.
THE HIDDEN COST OF GRADUATION
(that no one talks about)
This complexity isn’t just stressful.
It means lost time, wasted paper, and unnecessary travel, especially for students who don’t live near their university.
At a time when:
- contracts are signed online
- work happens remotely
- documents are managed digitally every day
many university processes still operate as if fax machines were a reasonable standard.
The result is a system that:
- slows everything down
- creates constant anxiety
- increases the risk of formal errors
errors that, in practice, can delay graduation.
HOW NOTARIFY CAN HELP SIMPLIFY THE PROCESS
(without changing the rules)
Notarify doesn’t replace university procedures,
but it can make document management clearer and more efficient.
Digital document signing
Documents can be signed online, reducing the need to print, hand-sign, and scan multiple times.
Document certification
With Notarify, documents can be certified with:
- a verifiable date
- content integrity
- traceability
This is useful when it’s important to prove when a document was created or shared.
Digital document storage
All files are kept in one organized space, instead of being scattered across emails, desktops, and folders.
Controlled sharing
Documents can be shared with professors or offices while keeping track of actions taken.
Less paper, fewer trips
Reducing printing and physical delivery saves time and supports more sustainable processes.
CONCLUSION
Graduation should mark the end of an academic journey,
not a test of administrative endurance.
Digitalizing and organizing documents better isn’t a luxury —
it’s an increasingly clear necessity.
Tools like Notarify help organize, certify, and protect documents, reducing unnecessary stress and risks during an already demanding moment like graduation.
FINISH YOUR DEGREE THE SMART WAY
Digitalize your document management with Notarify.
👉 Request a free demo —📩 office@notarify.io
